Use

Preparing Your Archive Use

Before you come to visit us in the Municipal Archives, a few steps have to be taken:

• Please contact us at least five working days before your visit to our archives. Describe your request to us and we will clarify whether the documents you are looking for are in our archives. If this is the case, we will arrange an appointment for your inspection.
• You can also research our archive yourself via the [GAIS] system and, if necessary, ask questions about their use.
• Take an official photo ID with you when you visit our archive. Should separate documents be necessary for the approval of your inspection, we will inform you in advance.
• If required, it is possible to scan documents on site free of charge. There is a device (overhead scanner) available in the reading room. The Municipal Archives staff will help you to use them. Please bring a USB stick to store the data.

The Municipal Archive is wheelchair-accessible. There is a parking space for people with disabilities at the parking lot of the Municipal Archive.

The following must be observed during use

We are responsible for the proper handling of the documents prepared for use. You as user share this responsibility. Therefore, please observe the following guidelines:

• The archival documents must be treated with the greatest possible care and consideration. Any kind of written entry is strictly prohibited. Archival documents may not be used as a writing surface or as a support. Opened archival documents may not be stacked or hung over the edge of the table. Only pencils are to be used for notes in scribbling blocks that you have brought with you.
• The order of the archival documents may not be changed; alleged discrepancies in the order must be reported to the employee of the user service.
• Archival documents records must only be touched with clean hands. There may be harmful microorganisms on archival documents, so avoid all contact of the fingers with the mouth or eyes. It is recommended to wash and disinfect hands before and after using the archival documents.
• It is not permitted to bring or consume food and beverages in the reading room, to speak loudly or make telephone calls, or to carry animals or dangerous objects. Bags, umbrellas and coats/jackets must be locked in the lockers provided in the foyer. Under no circumstances may the archival documents and books be removed from the reading room. Smoking is strictly prohibited throughout the building.
• Reproductions can be made on the overhead canner or with a camera in consultation with the user service staff. The standard cost for printing up to DIN A3 is € 0.30 (excl. VAT). You can also order reproductions from the user service staff member. Requests for the use of reproductions in written, audiovisual, digital or analogue products must be submitted in writing to the archive management. If, for written, audiovisual, digital or analogue products, archive material of the Municpal Archives is used directly (reproductions) or indirectly (citation), a reference copy must be sent to the Archives immediately after publication without being asked.
• The archive library is a reference library. Books are provided for use on site; borrowing is not possible.

In all other respects, the provisions of the current Archive Regulations of the Municipal Archive Graz shall apply.

Opening hours

Monday – Thursday: 8:00am-1pm
(except on local holidays)
The reading room is located on the 3rd floor and is accessible via the elevator.
Bicycle parking and a disabled parking space are available.

Ansprechpartner/-innen

Ing. Mag. Matthias Holzer
Nutzer/-innenservice | Bauakten
matthias.holzer@stadt.graz.at
+43 664 60872-7620

Dr. Verena Lorber
Bibliothek
verena.lorber@stadt.graz.at

Marie Truhlar
Archivassistentin | Nutzer/-innenservice
marie.truhlar@stadt.graz.at
+43 316 872-7628